- By Dan C.
- 2019-02-07 19:36:25
This article will explain how to create a conference.
First, go in your left hand side menu, under "Numbers". Select "Conference":
Next, click on the "Create" button. You will have to set up some values - pay attention to "Access Number" , "Start Time" and "End Time" . Don't click "Submit" just yet .
Note that "Access Number" refers to a number that you will find in your account , under Numbers / Inventory.
For this example, where we are using "15672520000" , you will see the original number settings below. For our example, "Call Action" is empty.
For your own numbers, "Call Action" might be a SIP URI, or a Hosted PBX. This will get changed. We'll get back to this soon.
Going back to our conference creation window. Note there's an "Email List" tab:
Let's click on it. We'll be able to define the list of participants. After typing a new email address, hit the Enter key to save it:
All these participants will be sent an email invitation.
You can now hit the submit button:
Let's see some email samples below, on how this is displayed in various email clients:
Yahoo mail (recipient email erased)
Note that all these emails will contain a link:
Visiting that link you will see more info about this conference, including various other worldwide access numbers:
International callers can ring into your conference using these numbers.
They will also be able to join the conference via web (where you can do screen share , share documents, draw/sketch on the uploaded documents, etc - if using the conference admin PIN)
That's about it. Note that you won't be able to modify the attendants list once the conference invitation went out.
You should probably create a new conference and re-invite the participants / adding/deleting participants as needed.
Now, if you had the patience to read so far, let's check out the number that is used as access number.
Remember that it had a blank config ? (well, in your case it might route calls to a SIP URI or to a Hosted PBX). Let's look at it now:
Note how the "Call Action" has changed?
Please be aware that if you were using your phone number for something else, assigning it to a conference will overwrite the previous config.